Privacy Policy

1. Introduction

EntityKit ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website at entitykit.org or use our services.

2. Information We Collect

2.1 Information You Provide

We collect information that you voluntarily provide when you:

• Fill out inquiry or quote request forms
• Contact us via email, phone, or our contact form
• Engage our services for company formation
• Provide KYC (Know Your Customer) documentation

This information may include: name, email address, phone number, country of residence, business details, passport copies, proof of address, and other identification documents.

2.2 Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address and browser type
• Pages visited and time spent on our site
• Referring website addresses
• Device and operating system information

3. How We Use Your Information

We use the information we collect to:

• Respond to your inquiries and provide quotes
• Deliver our company formation and corporate services
• Process payments for services rendered
• Comply with legal and regulatory requirements (KYC/AML)
• Communicate with you about our services
• Improve our website and services
• Send service-related updates (not marketing, unless you opt in)

4. Information Sharing and Disclosure

We do not sell your personal information. We may share your information with:

• Government authorities: As required for company registration and regulatory compliance in relevant jurisdictions
• Registered agents: Our authorized agents in BVI, Hong Kong, Cayman Islands, and other jurisdictions as necessary to deliver our services
• Payment processors: To process payments for our services
• Legal requirements: When required by law, regulation, legal process, or governmental request

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• SSL/TLS encryption for data transmission
• Secure storage with access controls
• Regular security assessments
• Staff training on data protection

While we strive to protect your information, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services to you
• Comply with legal and regulatory obligations
• Resolve disputes and enforce our agreements

KYC documentation is retained as required by applicable anti-money laundering regulations, typically for a minimum of 5 years after the end of the business relationship.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information (subject to legal retention requirements)
• Object to or restrict processing of your information
• Request portability of your information
• Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us at [email protected].

8. Cookies

Our website may use cookies and similar technologies to enhance your browsing experience. Cookies are small text files stored on your device. You can control cookie settings through your browser preferences. Disabling cookies may affect website functionality.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

10. International Data Transfers

Your information may be transferred to and processed in countries outside your country of residence, including Malaysia and the jurisdictions where we provide company formation services. By using our Services, you consent to such transfers.

11. Children's Privacy

Our Services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on our website with a revised "Last updated" date.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Email: [email protected]
Phone: +852 97920081
Address: Hong Kong